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Applicant privacy notice

Your personal information

It goes without saying that we’d never do anything untoward with your personal data (“personal information”).

This privacy policy tells you what we do with your information when you apply for a job with us, what rights you have, and anything else we think you should know.

IN BRIEF.

Information we collect

We collect information to carry out the recruitment process for Dishoom team members – this includes personal contact information, career history information and right to work status. (Further detail below.)

Why we collect information

We collect necessary information to evaluate your application for a job at Dishoom and to create any necessary documentation as well as complying with applicable laws such as right to work status. (Further detail below.)

International transfers

We transfer your information outside of the UK to be processed by our document management and recruitment suppliers. (Further detail below.)

How we share your information

Information is shared with organisations who support our recruitment process, such as recruitment agencies. (Further detail below.)

How long we hold information

We will only hold information as long as we need it whilst we process your application and to fulfil the terms of any applicable law. (Further detail below.)

Your rights

You have the right to request a copy of your personal information as well as asking us to correct it. In some circumstances you’re able to delete information or restrict its usage. (Further detail below.)

Changes to this policy

You will be notified about any material changes to this policy via an update to the Careers website. (Further detail below.)

Contact us

If you have any questions about this policy please contact us at peoplewallas@dishoom.com

IN FULL.

1. About Us

This privacy notice applies to the processing of personal data, which means information about an identifiable individual (“you“), that Dishoom Ltd (“Dishoom“,”we“, “us” or “our“) collects about candidates during our recruitment process. It also describes your data protection rights, including a right to object to some of the processing which Dishoom carries out. More information about your rights, and how to exercise them, is set out in the Your Choices and Rights section.

We also may provide you with additional information when we collect personal data, where we feel it would be helpful to provide relevant and timely information.

2. What personal information do we collect?

Contact and identification information: such as your name, address, phone, email, gender, date of birth, home address, personal email address, personal phone number.

Identification information: such as your passport number, Right to Work status, nationality, and, where permitted, information concerning your race and ethnicity (for diversity monitoring purposes).

Application-related information: curriculum vitae (CV), cover letter, employment history, education history, qualifications and skills, reference contact information, position preferences, desired salary, interests and aspirations and background screening information if relevant.

Sensitive information: for example, information about your health and disabilities where we need to make any reasonable adjustments.

Information provided by or about you when we recruited you or when you apply for an internal promotion, as well as information supplied by third parties, including references. After you have left Dishoom, we may give references about you if requested.

3. Why we collect, use and store this personal data?

We collect, use and store your personal data for the reasons set out below.

  • Where this is necessary for Dishoom to enter into an employment contract with you.
    • To make informed decisions on recruitment and assess your suitability for the role.
    • To reimburse you for any agreed expenses incurred in the application process.
  • Where necessary for Dishoom’s legitimate interests, as listed below, and where our interests are not overridden by your data protection rights:
    • To improve our recruitment process and activities.
    • To verify the details you have supplied and conduct pre-employment background checks.
    • To contact you about future career opportunities at Dishoom.
    • Protecting our legitimate business interests and legal rights, including use in connection with legal claims, compliance, regulatory, auditing, investigative and disciplinary purposes (including disclosure of such information in connection with legal process or litigation) and other ethics and compliance reporting requirements.
    • To analyse and monitor the diversity of the workforce in accordance with applicable laws. This includes, for example, compliance with equal opportunity employment laws.

We have carried out balancing tests for all the data processing we carry out on the basis of our legitimate interests. You can obtain information on any of our balancing tests by contacting us using the contact details set out below.

Where we require the information to enter into an employment contract with you, or where we are required under applicable employment, social security, social protection or other laws applicable to us, the provision of your personal data is mandatory. Where you do not provide your personal data to us, then we would be unable to enter into a contract with you or we may need to withdraw our offer of employment for certain roles. All other provision of your personal data is optional.  Where you do not provide the relevant data in these circumstances, the consequences will be explained to you at the time.

4. Who will your personal data be shared with, and where?

Your personal data will be shared with companies providing services under contract to Dishoom to support the recruitment process. This will include any retained recruitment agencies we use for shortlisting candidates as well services such as background checks and assessment tests.

Your personal data also will be shared with government authorities and/or law enforcement officials if mandated by law or if required for the protection of our legitimate interests in compliance with applicable laws.

In the unlikely event that the Dishoom business is sold or integrated with another business, your details may be disclosed to our advisers and any prospective purchaser’s adviser and will be passed to the new owners of the business.

5. Your choices and rights

You have the right to ask Dishoom for a copy of your personal data; to correct, delete or restrict processing of your personal data; and to obtain the personal data you provide in a structured, machine readable format. In addition, you can object to the processing of your personal data in some circumstances (in particular, where we don’t have to process the data to meet a contractual or other legal requirement). Where we have asked for your consent, you may withdraw consent at any time. If you ask to withdraw your consent to Dishoom processing your data, this will not affect any processing which has already taken place at that time.

These rights may be limited, for example if fulfilling your request would reveal personal data about another person, or if you ask us to delete information which we are required by law or have compelling legitimate interests to keep. We will inform you of relevant exemptions we rely upon when responding to any request you make. If you have unresolved concerns, you have the right to complain to a data protection authority.

6. How long will you hold my data?

We will retain your personal data only for as long as we need it for Dishoom’s legitimate interest in accordance with applicable law, for the purposes of the recruitment process and, once this process is finished, for an appropriate period so as to be able to deal with any legal claims linked to the application process:

If you are successful: If you become a Dishoom employee, personal information you provide will become a part of your employee file and may be used later for the management of the employment relationship.

If you are not successful: we will retain your personal data for 1 month after which it will be deleted.

7. Use of cookies

We use cookies to collect information about your online preference. Cookies are small pieces of information sent by a web server to a web browser which allows the server to uniquely identify the browser on each page.

We use the following categories of cookies on our website:

Strictly Necessary Cookies

These cookies are essential in order to enable you to move around the website and use its features. Without these cookies, services you have asked for such as remembering your login details cannot be provided.

Performance Cookies

These cookies collect anonymous information on how people use our website to help us understand how customers arrive at our site, browse or use our site and highlight areas where we can improve such as navigation. The data stored by these cookies never shows personal details from which your individual identity can be established.

Functionality Cookies

These cookies remember choices you make such as the country you visit our website from, language and search parameters. These can then be used to provide you with an experience more appropriate to your selections and to make the visits more tailored and pleasant. The information these cookies collect may be anonymised and they cannot track your browsing activity on other websites.

To find out more about cookies please visit: www.allaboutcookies.org or see www.youronlinechoices.eu which contains further information about behavioural advertising and online privacy.

8. International transfers

As part of the applicant process, we use service providers located in countries outside the EEA. In particular, your personal data may be transferred to and processed in USA.

When transferring personal data to countries outside the EEA, we comply with European Union law by using Standard Contractual Clauses approved by the European Commission or by adopting other adequate safeguards (including, where relevant, transfers to a recipient with an appropriate Privacy Shield certification). A copy of the relevant transfer mechanism can be provided for your review on request to peoplewallas@dishoom.com. For further information, including how to obtain a copy of the documents used to protect your information, please contact us as described in the Contact Us section below.

9. Updates to this privacy policy

This privacy notice may be updated periodically. We will update the date at the top of this privacy notice accordingly and encourage you to check for changes to this privacy notice, which will be available at www.careers.dishoom.com. On some occasions, we may also actively advise you of specific data handling activities or significant changes to this privacy notice, as required by applicable law.

10. Contact us

The data controller for your personal data will be Dishoom Limited.

If you have questions about this privacy notice or wish to contact us for any reason in relation to our personal data processing, please contact us at peoplewallas@dishoom.com